Last Updated: May 2018
Your privacy is at the center of our commitments at Cabinet de Avocat WATKINS HELEN-JULIA, publisher of the website www.smartlegalsolutions.ro (hereinafter referred to as « SLS » or « we »).
Therefore, we take particular care to process your personal data in accordance with the principles set forth in the data protection legislation applicable in Romania, as amended from time to time, including (EU) Regulation 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (“GDPR”).
Personal data means any information relating to an identified or identifiable natural person (‘data subject’). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
This privacy policy concerns the personal data of any natural person contacting us and it applies to data collected through our website, www.smartlegalsolutions.ro, as well as to all other personal data we collect through e-mail or other off-line contacts. The privacy policy describes:
- the purposes for which we collect and use your personal data;
- the processing grounds for such purposes;
- the categories of personal data we collect from you and process;
- the duration of processing of such data;
- your rights as data subjects and the manner in which you may exercise them;
- to whom we may disclose your personal data
PURPOSES, GROUNDS FOR PROCESSING AND CATEGORIES OF PERSONAL DATA
In the context of your interaction with SLS, you, as a natural person, may be subject to the data processing activities that we perform. Thus, we use your personal data in the following cases:
- If you are a client or potential client of SLS or one of their representatives, employees or contact persons:
1. Providing the legal services requested from us
We use your relevant personal data in order to prepare and provide the services requested from us. For instance, in preparing materials required during the course of legal assistance or litigation proceedings, we may have to rely on your personal data of relevance for your case. We rely in this case on the performance of our agreement as grounds for processing.
2. Communicating with you
We use your contact details in order to communicate with you with respect to your requests and any other relevant business-related matters. We also rely in this case on the performance of our agreement as grounds for processing.
3 Data processing as obligation imposed by the law and by the statute governing the legal profession
We may process some of your data in the context of providing the services based on legal obligations or obligations imposed upon SLS by the statute governing the legal profession. In such case, the grounds for processing is the legal obligation.
- If you are a job applicant:
We use the personal data contained in the CVs we receive in order to assess the applicants’ qualifications for a position within SLS. We base our processing on the grounds of entering into and performing of the agreement.
The categories of data processed in the context of our relationship with you are your name, e-mail, phone, personal data included in CVs, education and training details, professional qualifications, as well as other personal data you may provide directly to us.
- If you are a user of our Internet website:
We use the personal data we collect from you when you visit our Internet site, www.smartlegalsolutions.ro, in order to monitor the traffic and improve the content of the website. We base this data processing activity on our legitimate interest in ensuring the proper functioning of our Internet website, as well as its improvement.
The categories of data processed in this context are the hour and date of accessing the Internet website and the IP address from which our Internet website was accessed.
PROVIDING THE PERSONAL DATA
When the data is required directly from you, SLS asks you to provide all categories of personal data we request in the aforementioned purposes, as otherwise we shall not be able to carry out our activity (including, amongothers, to provide you with our services).
If you provide to SLS the personal data of other natural persons, we ask you to communicate to them before such disclosure the modality in which SLS intends to process their personal data, as described in this Privacy Policy.
DISCLOSURE OF YOUR PERSONAL DATA
As a general rule we shall not disclose your personal data to any third parties, except where we must disclose relevant personal data to courts of law or relevant authorities, in the context of providing the services you have requested from us, to the extent necessary for the provision of such services.
DURATION OF PROCESSING
We intend to keep your personal data for the duration of the assistance agreement, as well as afterwards, according to our internal policies and the legal obligations incumbent upon us.
In case the data is not collected in the context of an assistance agreement, such data will be kept for as long as necessary in order to attain the purpose of the envisaged data collection.
YOUR RIGHTS
In your capacity as data subjects, the GDPR provides you with a series of rights including:
- the right of access – allowing you to obtain confirmation that your personal data is being processed by us and, if affirmative, the relevant details of such processing activities;
- the right to rectification – allowing you to rectify your personal data if inaccurate;
- right to erasure (« right to be forgotten ») – allowing you to obtain the erasure of your personal data in certain cases (e.g., if the data is no longer necessary in relation to the purposes for which it was collected);
- right to restriction – allowing you to obtain the restriction of processing your personal data in certain cases (e.g., when you contest the accuracy of your personal data, for a period enabling us to verify such accuracy);
- the right to object – allowing you to object to further processing of your personal data within the conditions and limits set forth by law;
- right to data portability – allowing you to receive the personal data concerning you that you have provided to us, in a structured, commonly used and machine-readable format or to transmit this data to another data controller.
You may exercise your aforementioned rights and find out more about such rights by e-mailing us at office@smartlegalsolutions.ro.
- You also have the right to file a complaint with the data protection authority.
VERSIONS TO THIS PRIVACY POLICY
This Privacy Policy is in force as of May, 01, 2018.
This Privacy Policy may be updated from time to time. Any updates will become applicable within 15 days as of the publication of the new version on SLS’s website.